This is formal notification that MCV’s 14th Annual General Meeting will be held at The Bridge (formerly Milford Community Centre) on Friday 20 March 2026 at 7:00 pm. All members of MCV and friends are welcome to join us. We expect the AGM to last about 45 minutes and the evening to last about two hours.
As MCV continues to support local wildlife and conservation through activities including bird monitoring, conservation work parties, nature walks, talks, surveys and community events, we warmly invite members to help shape our future. The AGM is an opportunity for you to share ideas, suggest improvements, and propose new activities that will strengthen and expand our programme. We welcome your feedback and encourage you to submit suggestions either in advance or during the meeting.
We are also very pleased to announce that after the AGM there will be an illustrated talk BY MARCUS WARD OF WILD NEW FOREST, a life-long naturalist specialising in birds, mammals, moths and fungi found in the New Forest.
If you will not be attending the AGM and would like to send your apologies, please do so by email to mifordconservation@gmail.com to arrive no later than 18 March.
If you wish to stand for or make any nominations for any of the Officers or Management Committee Members, propose any changes to the Constitution or have any questions or suggestions you would like to have raised at the 2026 AGM please email them to mifordconservation@gmail.com to arrive no later than 18th March and they will be answered during the meeting where possible. Any questions which you may have during the meeting itself should be raised during the relevant item on the Agenda, otherwise under Any Other Business at item 12 on the Agenda. If you will not be attending the meeting then your question will be addressed during the meeting and a reply sent to you afterwards. Please note that if you are not a member of MCV you will not be able to vote at the AGM.
Agenda for MCV’s 14th Annual General Meeting 2026
| 1. | Welcome and Apologies for absence |
| 2. | Minutes of 13th Annual General Meeting held 21st March 2025 |
| 3. | Matters arising from the minutes |
| 4. | Chairman’s Report |
| 5. | Treasurer’s Report |
| 6. | Acceptance of the Accounts for 2025 |
| 7. | Appointment of Examiner of the Accounts for 2026 |
| 8. | Setting MCV Membership Fee for 2027 |
| 9. | Proposed Changes to the MCV Constitution |
| 10. | Election of Honorary Officers and Committee Members |
| 11. | Presentation of the Volunteer of the Year Awards |
| 12. | Any Other Business including questions and suggestions |
| 13. | Close of AGM |
Important Notes
- This is a link to the draft minutes for the 13th (2025) AGM and they can be found on our website at https://milfordconservation.org/agm-minutes/ These minutes will be taken as read on the evening.
- This is a link to a copy of the audited accounts for 2025 and a link to the auditors report.
- The Management Committee recommends that:
o Tim Light of Lightatouch be appointed as the Examiner of MCV’s Accounts for 2026
o The annual Membership Fee for 2027 should remain at £7.50
o There are to be no changes to the MCV Constitution at this time. The Constitution can be found on our website at https://milfordconservation.org/mcv-constitution/
· So far the following people have been nominated for election as Honorary Officers of MCV and/or to serve on MCV’s Management Committee. If there are no more nominations their election en bloc will take place during the AGM.
| Name | Role | Proposer | Seconder |
| David Horne | Chairman | David Cobbett | Gill Watson |
| David Cobbett | Treasurer & Mem’ship Secretary | Adrian Palmer | David Horne |
| Penny Gladman | Secretary & Minutes Secretary | David Horne | Gill Watson |
| Adrian Palmer | Committee Member & Tasks Co-ordinator | David Cobbett | Penny Gladman |
| Gill Watson | Committee Member & Walks Co-ordinator | David Cobbett | David Horne |
| Michael Henning | Vice Chairman | Gill Watson | David Horne |
The draft minutes for the 14th AGM will be posted onto the MCV website, https://milfordconservation.org/agm-minutes/, a few weeks after the meeting.
Kind regards
MCV Committee